Stripe
Payments that actually update your CRM and books.
- Checkout, subscriptions, Customer Portal and webhook reliability
- Duplicate charges, idempotency gaps and silent automation failures
- Tracing money movement into CRM, Xero or your owned database
Integrations · Melbourne
Tools I connect for Melbourne teams—payments, CRM, forms, email and ads in one calm picture.
Most businesses already pay for Stripe, Xero, a CRM, forms and marketing tools—the pain is when they disagree or quietly stop syncing. I fix those pipes with fixed-price rescues, build owned databases and dashboards when you need a single operational view, and offer monthly admin when you want someone owning the glue.
- Melbourne-based · AEST-friendly
- Reply within one business day
- Fixed-price options where scope allows
- You own the data, code and systems
TOOLS I CONNECT
Already on Stripe, HubSpot or Google Sheets? Here is what I typically fix or wire together—so your team spends less time reconciling and more time on the work only humans can do.
Logos identify tools clients use; they do not imply official partnership with those vendors.
Payments
Accounting
Xero
Invoices and bank activity that match what sales and ops did.
- Stripe or portal payouts reconciled against invoices and contacts
- Cutting manual CSV bridges between ops tools and finance
- Clear rules for what is authoritative when systems disagree
CRM
HubSpot
Contacts, deals and pipelines that reflect real customer behaviour.
- Form and ad leads landing as the right lifecycle stage—not orphan records
- Broken workflows, property sync gaps and reporting you cannot trust
- Handoffs from marketing to sales without double-entry
Zoho
Zoho CRM and modules wired so custom fields do not become chaos.
- Forms, Sheets and Zoho records drifting apart—root cause fixes
- Webhooks, Deluge and third-party syncs that fail quietly
- Simpler paths to reporting when you outgrow manual exports
Forms
Typeform
Every response creates the CRM task or row your team expects.
- Hidden fields, UTM capture and routing to the right pipeline
- Webhooks and Zap-style glue that stopped firing mid-campaign
- Validation so partial submissions do not pollute your CRM
Jotform
Submissions, PDFs and payment add-ons flowing on time, every time.
- Integration endpoints, retries and duplicate submission handling
- Payment widgets and approvals feeding finance and CRM cleanly
- Embeds on your site that behave on mobile and slow networks
Data
Google Sheets
Spreadsheets as a bridge—not a permanent hiding place for truth.
- Scheduled syncs into an owned database for reporting you control
- Breaking fragile formula + Apps Script stacks safely
- Sheets as a staging layer while dashboards catch up
Mailchimp
Audiences and tags that stay aligned with CRM and real customers.
- List hygiene, merge fields and consent boundaries done properly
- Campaign and automation triggers from CRM or form events
- Monthly ownership so automations do not rot after launch
Marketing
Meta Ads
Lead ads and campaigns that land in CRM with attribution intact.
- Instant forms and website events feeding the right pipeline stage
- Offline conversions and duplicate lead detection
- Dashboards that combine ad spend with revenue—not export gymnastics
Scheduling
Calendly
Bookings that create CRM records, reminders and follow-ups automatically.
- Routing, team round-robin and embed UX that matches your brand site
- Stripe or deposit flows tied to the right appointment
- Reducing no-shows with reliable notification chains
FAQ
- Can you sync Stripe with Xero and HubSpot?
- Often yes, depending on what you run today and which system should be authoritative for each fact. I map the money path (Stripe) into finance (Xero) and customer truth (HubSpot or Zoho), then fix webhooks, duplicates or missing records—or recommend a dashboard layer when exports are the real bottleneck.
- Do I have to replace HubSpot, Zoho or Xero?
- Usually no. The goal is reliable connections and reporting—not a rip-and-replace project. If a tool is genuinely wrong for you, I will say so; otherwise we connect what you already pay for into something your team can trust.
- What should I send in the first email?
- List the tools (for example Stripe, Xero, HubSpot, Typeform, Sheets), what should happen automatically, and where it breaks—duplicate charges, missing CRM rows, lead ads not creating deals, or Mailchimp audiences out of sync. Screenshots or sample exports speed up triage.
Tell me which tools you run and what should connect
I will suggest a fixed-price rescue, a phased dashboard build, or ongoing admin—or say honestly if you need a different specialist.
- Name your stack and the workflows that hurt most.
- I reply with fit, rough tier and what access or examples help.
- We align on rescue vs build vs retainer before work starts.